I’m currently building several companies and my personal bandwidth is maxed-out, I need an amazing person to help me scale – we are in the Real estate investment business, the development business and the marking business .
This is a very unique position…..a blend of executive assistant with great people skills, an “implementor” and project manager who can help see critical tasks through to completion.
The Big Picture
My goal is to fill this role with an amazing person that I can work with for many years to come, providing you with a stable, fulfilling, and rewarding way for you to contribute your gifts to the world.
Your start time? 2-3 weeks!
Here Is The Type Of Person I’m Looking For
FAST FAST FAST! I am FAST – and I need you to keep up the pace! You work on 3 different things at once because otherwise, you feel like you’re slacking off. You’re fast on your feet and can quickly change direction on a dime if the situation dictates.
You’re willing to take control: I need somebody that gets things done and holds others accountable. I do not want somebody that’s a dictator, However, I want someone that does it in a way that gets things done without you coming off brash. I want somebody who’s like “HEY! This is what I need. Get it to me” and then relentlessly follows up and follow through with that request until it’s done. You will be the overseer of the order!
You have the memory of a bloody ELEPHANT! I work so fast I forget stuff all the time. Appointments. Meetings. Birthdays. You will be my living breathing memory bank, and you’ll need to save my behind at least on a weekly basis. You’ll leverage technology to keep track of everything.
You’re resourceful: You will be delegated items that you have no idea about. You don’t need to KNOW HOW to do it all. While others get stuck, you thrive on being resourceful and make things happen. You’ll research it, or sub out to other virtual assistants who have the talent or expertise needed to get the task at hand done.
You absolutely ADORE what you do. This is important…no clock-watchers! Your focus needs to be on getting the job done – not getting the job done before the whistle blows. Heck, there isn’t a whistle anyway. (I’m a family man so that’s also important, HOWEVER sometimes I have to sit and finish something after everyone is asleep so that I can push on our goals and deadlines… so you may also have to do the same.)
You can tolerate ME! To be clear – I’m a great guy, nice, generous, positive, but you also have to be able to deal with me not giving much direction, my slow (or nonexistent) communications, and me generally ignoring you in favor of working on my businesses. If this is you, we’ll get along perfectly.
You have truly ASTOUNDING attention to detail. I’m a visionary and BIG picture thinker- that’s one factor behind my success. I leave the details to others to worry about. So you need to fill in the details and be absolutely anal about it. I will give you an idea of what I want done and the outcome and you’ll need to be able to figure out the details of getting it done. And, I need correspondence, emails, schedules, to all be as perfect as possible. (( I can’t type to save my life, and my spelling and grammar are the absolute worst, I’m not kidding.) If an email or sales page has typos, I’ll be very annoyed, and what’s worse, it could cost me money. So you must be uber-accurate with details. You also HATE a messy desk or office.
You are a DIAMOND. Diamonds are created under pressure – and you’ll find yourself in plenty of situations where you need to be lighting fast, ultra-accurate, and absolutely on your game, all in a very very short space of time.
Multi-tasking and organizational skills. THIS IS A MUST HAVE and a deal-breaker. You have to be able to keep track of things and not let stuff fall through the cracks. You’ll be working on several different projects at once, and I can’t have you sitting there with your head spinning. I need someone who can set priorities and get things done. You are a follow up/ follow through King or Queen– you are the type to leverage systems to ensure next action follow updates are followed up on like clockwork.
Top-notch teamwork, communication skills, and attitude. My team runs like a well-oiled machine because everyone pulls together and has a great attitude. Anyone who isn’t a team player will very quickly find themselves on the outside.
Computer Literate: You MUST be VERY VERY VERY computer literate…Our entire businesses use a lot of technology…. that means that you have felt comfortable figuring things out when it comes to software and things on the web. More details about this further down the page.
Windows or Mac?: I’m a windows guy. If you’re an Apple person then I would also expect you to know your way around windows and working through issues (since you will be working on windows-based computer and some of our outsourced workers will have windows).
Excellent Written English: You have to able to communicate extremely well in the written word. This means a structure, proper use of nouns and adjectives, etc. Your ability to communicate precisely using the written word is very important. ( Completely opposite of me
You LOVE checklists: Your first instinct the moment you have a project in your hand is to create a checklist. You love guidelines and having everything spelled out in detail. You love organization and making sure that everything is exactly where it needs to be.
You should be a great typist – If you’re only typing at 10 words per minute.. then that’s going to slow us down.
Pleasing personality – You’ll be interacting with clients, customers, contractors, and various business partners. So having a pleasing personality is a MUST. That means you’re outgoing and positive when on the phone with people but you’re not a pushover. You get things done through others and hold them accountable to tasks and timelines
Here’s A Small Sample Of What You’ll Be Doing:
Misc Tasks: Handling requests from attorneys, corresponding with staff, coordinating documents, responding to emails. Coordinate special projects, set up dropbox accounts, keep track of tasks and items do, tons of follow up. Setting up new accounts, researching new ideas.
Construction Coordination: Setting up new rehab deals, getting insurance, getting SOW prepared, and signed. Following up with towns for permits and paperwork and coordinating inspections.
Email Inbox: If you have an inbox overflowed with hundreds of unread emails then this position is likely not for you. This is because eventually, you’ll also be in charge of reading all of my incoming emails, tagging the critical ones that I should look at, and handling the rest of them.
Calendar Management: (Not at first but eventually) You’ll be in charge of managing all appointments for me during the day, dealing with the back and forth scheduling, handling cancellations, ensuring I have all meeting info (agenda, time zone, directions, other person’s bio, etc) so I can open the appointment and GO!
Creating Systems, checklists workflows, and templates: You’ll be figuring out how to do things, and once figured out you’ll be writing procedures and organizing them inside of our dropbox account and Podio application. You will ensure that files get name according to our standard protocol and then filed to the proper location in our online storage
Personal Items: You’ll also need to help me with personal items. Perhaps I need help in booking a vacation and need tickets, hotels, and research to make it all work. I may need to coordinate handyman and delivery people locally. Perhaps I need to find and ship gifts for clients or friends.
Helping me in my real estate business: I’m an active real estate investor doing in excess of 120 deals a year and will need your help in this area as well. In the beginning, I’ll have you dive right in and do a lot of the day to day activities here so that you can learn how everything works. You’ll assist me with the deals I’m personally doing along with assisting with the large development projects.
You’ll be helping me with marketing: You will work through virtual assistants and vendors to create lists that we will be marketing to. You’ll create marketing pieces and be deeply involved with launching a lot of new marketing ideas both on and offline. You’ll research new ideas, and figure out new processes.
Helping me with the technology in our business: You’re going to be helping me with a lot of the technology that we use in our businesses. You DON’T need to know how to use all of them BUT if you’re at least familiar with them… or can just say “Don’t worry .. give me an hour and I’ll figure it out” then we’re going to work very well together. (Here are a few of the things we use in our business: p, Infusionsoft, Podio, WordPress, Mindjet, dropbox a host of others)
Microsoft Office, I do a lot of PowerPoints so you’ll need to help me with creating PowerPoint presentations, formatting word documents, and working on excel spreadsheets
You’ll be a part of my business and personal life. I’ll be relying on you to keep things running as I run my businesses, and you’ll quickly become the most important person in my organization. As such trust is HUGE for me.
Does Your Geographic Location Matter?
Since Covid, our company operates 100% virtual and you are OK working Virtually, i.e. from your home office. My businesses currently operate in NY and NJ. We have 11 teammates in NY, 2 in NJ, 1 in PR, and 4 in the Philippines. Where you reside doesn’t matter. What does is that you have the ability to be productive with minimal oversight. You need to have a lightning-fast internet connection.
You’ll be working from home 100% of the time, so you’ll need to be a self-motivated rock star who takes pride in their work, and work ethic. You’ll be working 30-40 hours a week or more, This is not a 9-5 company. At first, You’ll be required to work 3-5 days a week, eventually moving to full-time 5 days 40+ hours. I’m flexible with days and times to work in the hours as long as it makes sense. Heck, there may be times when we have pressing deadlines you’ll be asked to work on the weekends. It’s the exception, not the rule, but when asked we want a teammate who’s ready willing, and able to get things done.
Flexibility is key – Just don’t be a clock watcher. Come in, attack the day and get results and work until the job or project at hand is done.
I have no desire to Micromanage you or your schedule. Your performance is judged strictly by your results.
Compensation and Getting Paid
You’ll start with an expected workload of 4-8 hours a day or as many hours as it takes to get the job done. BUT there will be times you will need to meet deadlines- by starting early, working late even work on a weekend. As I stated above I’m not looking for clock watchers.
The more you can help me scale, the greater the opportunity for you to grow.
The range of pay for this position is up to $25/ hour to start. Plus I love giving gifts and bonuses for doing outstanding work.
The pay range depends on your experience level and ability to get results
How To Apply For This Position
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